Choose a Site, Embed, Poster Gallery or Content Gallery

Everything under Publish publishes your program somewhere. The four surfaces do different jobs, and they combine: a Site can carry a Content Gallery block, and an Embed can sit beside it on a website you already run. Start from the goal, not the tool — the table below names the surface and the template for each.

Training video · 6:19Site and CMS: publishing your programEverything under CMS puts your program in front of an audience. Which of the four surfaces to build for each goal, the Site overview, the Site builder with its draft-and-publish flow, sitemap, layouts, templates and color schemes, sign-in and program cards, and where Embeds and the galleries fit.

1. 0:02Site and CMS
2. 0:21The four surfaces
3. 0:52Which one do I need?
4. 1:19Start from a template
5. 1:42The Site overview
6. 2:15The builder
7. 2:47The sitemap
8. 3:17Site settings and branding
9. 3:48Layouts, templates and color schemes
10. 4:27Sign-in and program cards
11. 4:57The portal side
12. 5:17Embeds and the galleries

Tip

The Sites, Embeds, Posters and gallery pages each have a Which one do I need? button in their header. It opens the same comparison inside the product, with a button that creates the right template in one click. To start something new, Create on Publish → Sites (or New site, New gallery and New embed on the Publish overview) opens a short wizard: pick what it is for, name it and choose its web address, then the layout, who can see it and its look. It only asks what that surface needs.

Start from your goal

You want to…	Build a…	Start from
Give speakers, submitters and reviewers somewhere to sign in	Site	Participant hub
Show the agenda on a website you already run	Embed	Styled agenda widget
Feed sessions into a mobile app or partner system	Embed	JSON feed
Run a poster session people can browse	Poster Gallery	Public poster hall
Publish the recordings after the event	Content Gallery	On-Demand Hub
Let attendees search the program and plan their schedule	Content Gallery	Session Catalog
Serve or sell courses and webinars from one catalog with credit	Content Gallery	Learning Catalog
Capture a lead before a white paper or deck downloads	Content Gallery	Resource Library
Take entries and run judging for an awards program	Site	Awards portal

The four surfaces side by side

	Site	Embeds	Poster Gallery	Content Gallery
In one line	Your program’s own home page and the portal participants sign in to	Live agenda, session and speaker data inside a website you already run	A searchable ePoster hall, every poster viewable inline	An evergreen home for recordings, clips, white papers, lessons and sessions
You get	Drag-and-drop pages, page starters, and the participant portal behind the same login	Agenda, schedule, session and speaker widgets that update the moment the program changes	Inline viewing of PDF, slides, images, video and audio; filters by track, session and author; kiosk mode; per-poster analytics	Templates with collections, filters and auto-fill rules pre-wired; plays, watch time, saves, downloads and gate leads
Who can see it	Public pages plus portal login (magic link, password or SSO)	Whatever the host page allows — Sessionboard adds no login	Public, share link, verified email or on-site kiosk	Public, email gate, share link, portal login or SSO — per gallery, collection or item
Not for	Putting the agenda on a website you already run — that is an Embed	Hosting the page itself — that is a Site. Recordings and files — that is a Content Gallery	Recordings, white papers or the session catalog — that is a Content Gallery	A poster session — that is a Poster Gallery. The program (agenda, speakers) on a website you already run — that is an Embed. The gallery itself can also sit on that site; see Put a gallery on your own website

Site

Build a Site when your program needs a home of its own: a call for papers page, a participant hub where speakers and sponsors manage submissions and tasks, an evaluators page, or an awards portal. It runs on your domain with your branding, and the portal login (magic link, password or SSO) sits behind the same URL.

Page starters: Call for papers page, Participant hub, Evaluators page, Awards portal.

Program siteWhat the Site centralizes and how forms open from it.

Site builderLayouts, templates, blocks and public program pages.

Embeds

Build an Embed when the website already exists and your marketing team owns it. The embed is a widget or feed that you paste into that site; it refreshes on its own as the program changes, and Sessionboard adds no login of its own.

Starters: Styled agenda widget, Speaker gallery, JSON feed, iCal feed.

Agenda & speaker embedsOutputs, fields, filters and where to place the code.

Poster Gallery

Build a Poster Gallery for a poster session. It collects the poster files already uploaded to your sessions, renders them inline, and adds the things a poster hall needs: author consent, embargo, a share link per poster, QR labels for the boards, and a touchscreen kiosk mode.

Starters: Public poster hall, On-site kiosk, Embargoed preview, Verified-email gallery.

Poster galleriesContent, appearance, access modes, embargo and consent.

Content Gallery

Build a Content Gallery for everything else your program produces and keeps producing: session recordings and clips, white papers and decks, lessons with credit, webinar recordings, and the session catalog itself. Each starts from a template that pre-wires collections, filters and auto-fill rules, so new content lands in the right place without anyone adding it by hand. The gallery has its own address; it can also sit on a Site as a block, or on a website you already run as a widget.

Templates: On-Demand Hub, Session Catalog, Learning Catalog, Resource Library, Webinar Library, Speaker Spotlight, Year-Round Archive, or Start from scratch.

Content galleriesWhich template to pick, and every builder setting explained.

Note

Poster Gallery and Content Galleries are Early Access features. In the create wizard, a surface that is not on yet is greyed out with the reason and a button to turn it on or ask for it; Posters in the event sidebar opens a page that shows what Poster Gallery does and lets you request it. Content Galleries is a self-serve Preview — Turn on Content Galleries switches it on instantly for the organization or for one event. Poster Gallery is a Beta — Request beta access per event and the Sessionboard team enables it.