Download headshots

Headshots collected in the standard Headshot field can be downloaded three ways. Pick by how many you need and what you plan to do with them.

You need	Use
Every speaker’s headshot for the website or programme	Option A — a zip, converted to PNG, JPG, or SVG
One person’s photo	Option B — open it from the table
A list of image links for a designer or another system	Option C — export the table

Full-resolution originals

To keep pages and apps fast, an image larger than 2 MB (a headshot, logo or other uploaded image) is delivered resized wherever it is opened from its link: in a browser tab (Option B), from the links in an export (Option C), on embeds and Sites, and through the API. It is scaled to fit within 2400 × 2400 pixels; browsers that support WebP may receive a PNG as WebP. The file you uploaded is stored unchanged.

To get the full-resolution originals, use the bulk download tools in Sessionboard. Option A always downloads the original files, converted to the format you pick.

Option A: Download headshots as a zip

1. Open CRM → Contacts (or a speaker list) and tick the contacts you want. Filter first if it helps — with a filter applied, tick the header checkbox and use Select all … matching this filter to include everyone on every page.

2. In the bar above the table, choose More → Download Headshots.

   

3. Choose an Export format — PNG, JPG, or SVG — and click Download Headshots. Every image in the zip is converted to that format.

   

The zip is built in the background and opens as a download when it is ready — it is named Sessionboard_Headshots_<date>.zip, and each file inside is named FirstName_LastName. Contacts without a headshot are skipped and named in the ready notification; if none of the selected contacts has a photo, the download is refused with No headshot uploaded.

Downloading headshots needs the Contacts module’s Export permission on your role — see Event team members and roles.

Tip

Need them all one size? Run More → Resize Headshots on the same selection first — see Recommended headshot size.

Option B: Open a single headshot

1. Make sure the Headshot column is visible — click Columns above the table and turn it on. See Module table views.
2. Click the file in the contact’s Headshot cell. The image opens in a new browser tab, where you can save it.

Option C: Export a spreadsheet of image links

1. Add the Headshot column to your view as above.
2. Click Options in the top-right corner and choose Export .CSV or Export .XLSX. See Exporting data.

The export contains a publicly hosted link for each headshot rather than the image itself. Headshots over 2 MB open from those links resized (see Full-resolution originals). Use Option A when you need the original files.