Upload a file to a session

Speakers add their slides, handouts and recordings to a session from their portal. The upload lives on the session, so your team sees it under Program → Submissions → Submission files the moment it lands.

Before speakers can upload

File uploads are off until you enable them for the event: Program → Settings → Files, then turn on file upload and, under File Requests, set what you are asking for — one due date and file-type list for every session, or upload slots (Poster, Presentation, Handout) each with its own deadline, types and sessions. See Enable, upload, & download files.

Collect presentations this way, not with a file request: only session uploads attach the file to the session and its zip download. Session files, file requests or tasks compares the three.

From the portal

Open the session

Sign in to the portal and click the session in My Participation on Home, or open it from Tasks. The session opens in a panel.

Go to Files

Pick the Files tab. Upload Files shows what is accepted — the file types, the maximum size, how many files remain, and the deadline if you set one.

If the event uses upload slots, there is one card per file the session owes — Poster, Presentation, Handout — each with its own deadline, accepted types and drop zone. The card that is not uploaded yet is the one to fill.

Drop the file and confirm

Drag the file into the box, or click it to choose one. The file is not saved until you click Confirm Upload; the panel tells you so with a note beside the file.

Uploaded files are listed under Submission Files with the upload date. To replace a deck, drop the new file and pick the original in the Version: selector before confirming — it is stored as a new version of that file, marked Latest Version, and does not count towards the file limit. When the session is at its file limit, the selector is the only way to upload, and it reads Select file to revise.

Note

When the panel says File uploads are not enabled for this submission, the event has not turned uploads on; when it says uploads are no longer being accepted (or, with upload slots, that uploads to a slot closed on a date), the deadline has passed. Both are fixed by an admin under Program → Settings → Files — an extended deadline reopens the slot, and a speaker sees a note when you extend the window. Admins uploading from the session’s Files tab are never held to the deadline.

Tip

Create a portal task called Upload your presentation with a link to this article, so speakers find the instructions where the request is. See Assign tasks.

Related

• Enable, upload, & download files
• Collect documents with file requests — for documents that are about the person rather than the session