Share kits and session media

Sessions can hand your speakers something to post, and keep each session’s recording once it has happened. Both come from Sessionboard Marketing, and both work right here in Sessions.

Turn Marketing on

On Speakers, a card offers Start a 14-day Marketing trial. It needs no card to start, and an org admin can start it. Nothing is sent until you say so, and sends need a card on file. When the trial ends, the card says so and offers Choose a plan.

If your organization is on the Sessionboard platform, the card asks you to talk to your account team instead.

Send share kits

Once Marketing is on, Speakers gets a Share kits panel. Each accepted speaker gets an email with their kit: a speaker card, a post in their voice and their own tracked link.

Open Speakers

Select Speakers in the sidebar. The panel says how many kits are sent.

Send

Select Send share kits to N speakers. A preview shows the Email, the Kit page and the LinkedIn post, with a sample speaker. Speakers who already have a kit are left out.

Confirm

Each speaker gets their own email and link. Select Open in Marketing to change the words.

If a card isn’t on file yet, Sessions opens the card step first. See Plan and billing.

See who shared

The panel counts Kits sent, Opened, Shared and Registrations brought. Each speaker row has a Share kit column with the stage (Not sent, Sent, Opened, Shared) and their shares, clicks and registrations. Counts update as speakers open and share.

Note

If sends are paused on your Marketing plan, the panel says so. Check Plan and billing in Marketing.

Keep a session’s recording

On Agenda, open the Sessions tab and select Media and transcripts on a session.

• Upload a recording: video or audio, up to 50 GB. It goes straight to secure storage, and you can cancel while it uploads.
• Transcribe after upload turns it into a transcript with speakers and timestamps. Transcripts use your monthly caption hours, shown as hours left this month. Select Add 10 caption hours if you run out. A recording without hours is kept untranscribed; select Transcribe once you have hours.
• Each recording shows its status: Not transcribed, Queued, Transcribing, Transcript ready or Transcript failed. Select Try again after a failure.
• Open a transcript and select a time to play from there.
• Make clips cuts clips from a ready transcript. You can find and post them from Marketing.

Marketing’s Help Center suite covers what you can make from a recording.