Build and publish your agenda

Agenda has five tabs: Schedule, Sessions, Rooms & tracks, Website and Connections. Every accepted session is on it; undecided, waitlisted and declined ones stay in Submissions.

Schedule sessions on the calendar

The Schedule tab is a calendar of your event’s days, in your event’s timezone. Choose Day, Week or Month to change the view. Sessions are coloured by track.

The calendar opens with one column per day. To see a column for each track, room or format, choose it in Group by (Day and Week views). Sessionboard remembers your choice. Dragging a session into another column moves it to that track, room or format.

Unscheduled lists accepted sessions without a time. Drag one onto the calendar, or select Schedule… to pick its day and start time. Open a session to set its room and track.
Move a session by dragging it, and change its length by dragging its bottom edge.
Add a session by dragging across empty time on the calendar. Enter the title and, if you like, the speaker’s name and email. It’s accepted straight away.
Take a session off the agenda by dragging it back to Unscheduled, or with Unschedule on the session. Sessions asks first.

Each change saves as you make it. If a save fails, the session goes back where it was and Sessions says why.

You can do all of this from the keyboard too: Move to… on a session sets its day and start time and keeps its length, and Schedule… in Unscheduled places one.

Conflicts

Sessions marks a session Conflict when one of its speakers is in another session at the same time, or its room is double-booked. The count at the top of the calendar lists every conflict with the reason; select Show to jump to it.

The Sessions tab

Sessions lists every accepted session with its time, room and track. Search (accents and capitals don’t matter), filter by track, day or scheduled or not, and sort by start time, title, track or room. From here you can:

Edit a session’s time, room and track inline.
Import sessions from a spreadsheet: see Import or export your program.
Export CSV of the rows on screen.

Rooms and tracks

On Rooms & tracks, rename a room or track by editing its name, add one with Add, and remove one with its button. Removing one that sessions still use asks first and takes it off those sessions. Tracks colour the calendar and, with formats, are what speakers pick on your call.

Tag sponsors

Once you have sponsors on Sponsors, open a session to see Sponsored by with a tag for each one. Select a tag to put that sponsor on the session, and select it again to take it off. See Speakers and sponsors.

Put it on your website

Publish

On the Website tab, select Publish the agenda.

Preview and copy

You get a snippet for the Schedule list and one for the Speaker wall. Select Preview to see exactly what a snippet shows on a page, then Copy.

Paste into your site

Paste each snippet where it should appear on your page. To put both on the same page, use the All on one page snippet instead.

Your website shows accepted sessions only, and shows changes as you make them here: a new time, a renamed room, a session you accept. Select Get the code again to copy the snippets later.