AI Agenda Builder

• Configure Agenda Settings (Recommended)
• Create a Draft Agenda
• View a Draft Agenda
• Delete a Draft Agenda

Configure Agenda Settings (Recommended)

Set event-level defaults so the AI Agenda Builder can prefill your draft with the right times, statuses, formats, and rooms:

1. Day Start/End Time – Set the daily scheduling window the builder should use.

2. Session Statuses – Choose which statuses to include (e.g., Accepted, Accept Queue).

3. Session Format + Default Duration – Add formats (e.g., Lightning Talk) and their default lengths (e.g., 15 min).

4. Room Visibility – Pick Show all rooms or select specific rooms to schedule in.

Why it helps: These become event-level defaults that auto-populate the Settings step of the Draft wizard, so you won’t have to recreate them each time. You can still adjust them per draft, and you’ll add Criteria later in the Rules step.

Tip: Build out Rooms, Formats, and (optionally) your Criteria library first—then creating drafts is much faster and more consistent:

This way you have your settings and criteria for building ready, and can re-use it going forward.

Create a draft agenda

1. Go to Sessions → Agenda → Drafts and click Create New Draft. (see “Drafts” button in screenshot):

2. Setup: Confirm event dates, session count, and available rooms. Click Next.

3. Settings:

   • Set Day Start/End Time.

   • Choose Session Statuses to include (e.g., Accepted, Accept Queue).

   • Optional: toggle Ignore Existing Times/Rooms if you want AI to fully reschedule.

4. Pick rooms to use. Click Next:

   

5. Rules (Agenda Criteria): Add rules that guide scheduling. You can:

   • Type a rule and click Add Criteria, or

   • Add from Event Criteria or Suggested (AI-recommended) lists. (see Criteria screenshots):
     
     

   • Tip: Reorder criteria to set priority; higher items win when rules conflict:
     

6. Click Next & Generate Schedule. You’ll see Agenda Generated when the draft is ready:
   
   Choose Review Agenda or See What Changed:
   

(Optional) Build your criteria library

• Go to Sessions → Settings → Criteria to create reusable Event Criteria or add from Suggested. These become available in the Agenda Builder:
  

View & commit a draft agenda

1. Go to Sessions → Agenda → Drafts and open your draft:
   

2. Click View & Commit Changes to compare the draft vs. your live agenda:
   

3. For each proposed change (time, room, etc.), click Accept, or Accept All Changes:
   

4. Click Commit Changes to publish the accepted updates to your agenda:
   

   • You can return to Edit Draft to re-run with different settings or criteria if needed.

Delete (or duplicate) a draft agenda

1. Go to Sessions → Agenda → Drafts:
   
   

2. Click the ⋯ menu next to a draft and choose Delete (or Duplicate to keep a copy):
   

   • Deleting a draft does not affect your live agenda unless you’ve already committed changes.

Notes & tips

• The builder can balance sessions, resolve conflicts, honor room capacities, and follow your criteria (tracks/tags/rooms/formats, etc.).

• If you only want certain statuses, set them in Settings during the flow.

• You can run multiple drafts; commit only when ready.