Session Content Management
      Back to home
      1. Advice and answers from the Sessionboard Team
      2. Feature Overview Guides
      3. Session Content Management

      Enable, Upload, & Download Content

      How to enable Content & upload session files as an admin.

      Collecting presentations and audio-visual materials for conference sessions can be a time-consuming process. Challenges include transferring large multimedia files, keeping track of constant updates, ensuring content is organized, and finalizing details on a deadline.

      Sessionboard now offers an intuitive experience for speakers and speaker managers to manage session content, upload and update files, and communicate with each other via the event portal. With a generous file size limit of 1.95 GB per file and built-in tools to manage versions and comments, our solution lets you regain control of the content management process.

      Enabling Content

      Content can be uploaded to a session by any speaker who has portal access, or an event administrator.

      To enable content upload...

      1. Navigate to Sessions > Settings > Content
        ​

         

      2. Enable Content Upload by toggling this feature ON (i.e. GREEN).

        • This will allow speakers with portal access to upload content to their session(s). Note that admin users can upload content at any time via Sessions.

        • Toggling this setting off will prevent speakers from uploading new content; however, they can still see existing files and comments.
          ​

        Once you have turned on Content Upload, the following settings can be applied:

        • Due Date: This will deactivate content upload via the portal at a specific date and time.

        • Accepted File Types: Admins can limit what file types they want to accept (such as Excel, Image, Video, etc.). Files that pose a virus risk (such as executable programs) will not be accepted for upload.

        • File Limit: Admins can restrict the number of files that can be uploaded per session. The range is 1-10 files. Versions of a file do not count toward this limit.

        • Limit File Size: Restrict the size of each file that can be uploaded by a speaker and admin.

        • Enable Comments: Admins and speakers can add comments to a file that has been uploaded.

      💡 TIP: Create a task for your speakers titled Upload Session Presentation. For the task link, use our help center article that provides instructions on how to upload content as a speaker. 


      Uploading Content (Admin)

      Admins can upload content at any time by clicking the pencil icon to the left of a session and then selecting the tab 'File Content'.

      Screenshot 2024-10-23 at 9.06.12 AMScreenshot 2024-10-23 at 9.07.49 AM
       

      In Show/Hide Fields, adding the field “Content” to your view will show which sessions have content uploaded and the total number of files (not including versions).

      Exporting Content

      There are two ways to download all of the content that has been shared by the speakers in the form of a zip file: 

      Sessions

      1. Navigate to the Sessions module and select the session(s) you would like to download content from.

      2. At the top of your page select "Download Content"
        ​

      3. Within the pop-up window, click the options beside “Group files by” to reorganize how content will appear in folders.

        1. NOTE: The latest version of all session files is included in the exported file. Files can be deselected if they should not be included in the file. Previous versions cannot be included in a file and must be downloaded directly from the session content tab.
          ​

      4. Once complete click "Generate Download". You will receive an email once the file is ready to download. 

      Content

      1. Within your event, navigate to the "Content" module from the left navigation panel.

      2. You will see a list of content that has been uploaded including the session they are associated with. Select the content you would like to download and click "Download Content" at the top of the page.
        ​

      3. Within the pop-up window, click the options beside “Group files by” to reorganize how content will appear in folders.

        1. NOTE: The latest version of all session files is included in the exported file. Files can be deselected if they should not be included in the file. Previous versions cannot be included in a file and must be downloaded directly from the session content tab.
          ​

      4. Once complete click "Generate Download". You will receive an email once the file is ready to download. d

      To access the export page, go to Content - Exports. Click on the green download button to download your file.

      Files will be downloaded in a .zip format to your computer. Unzipping the file will show the folders as set in the Group By function.