[VIDEO] Session Settings

00:00: Welcome to session board in this video. We will guide you through the session settings, 00:04: available to you within your event. These include tracks tags room, 00:08: location and more. 00:10: To begin navigate to the session's module and select settings, at 00:14: the top of your page. 00:16: There are six settings that allow you to better organize and schedule your sessions rooms 00:21: tracks tags levels formats and languages. 00:26: Rune specify the physical runes or virtual locations where sessions can be hosted, 00:30: such as Ballroom, a exhibit floor 1 and Banquet Hall To 00:35: create a new room, select the add room button on the right side of your screen. 00:40: Within the pop-up, provide a name for your room Fields order and capacity 00:44: or optional order controls, the order of the rooms within the agenda, embed 00:48: type. Capacity, indicates the maximum number of people that can 00:52: fit within this room. The capacity for rooms will not be visible to your speakers. 00:58: Tracks are broad categories, the group sessions under a specific topic or Focus 01:02: area. Tracks are typically used by attendees to filter the event 01:07: agenda. Such as cybersecurity marketing, strategies and Healthcare Innovations. 01:12: Select the orange, add track button to create a new track. 01:16: Add a name for your track and assign it a color, using the available options. 01:21: The selected color will determine the appearance of the session cards within your agenda, 01:25: page in the sessions module, including list day, week month 01:29: and runes views. To learn more about these various agenda views, 01:33: watch the agenda building training video. 01:37: Tags are flexible granular keywords that help enhance session organization, 01:41: filtering and search ability. You can associate multiple tags 01:46: with a single session. Admins often use tags to track specific 01:50: attributes, such as sponsored session live, streamed, or on demand 01:54: to better manage how sessions are categorized and displayed within the platform. 01:59: To create a tag. Click the orange add tag button. 02:03: Add a name for your new tag Fields color and Order optional. 02:08: Levels indicate the expertise required or expected knowledge level of attendees 02:12: such as beginner, intermediate, and advanced. 02:16: Use the orange add level button to create a new level within your event. 02:21: Within the pop-up at a name, for your level order is optional. 02:25: Formats, Define the session style or structure such as breakout keynote 02:30: and panel. Click the add format button to create a new format. 02:35: Add a name for your format. Order is optional? 02:38: Languages specifies. The language in which the session will be conducted such as English 02:42: Spanish and German. Select add language to create a 02:46: new language within your event. 02:49: Add the language name order is optional. 02:52: Files offers an intuitive experience for speakers to upload files associated 02:56: with their session and communicate with the event team. 02:59: To learn more about files. Watch our files training video. 03:04: Customize your event by creating custom session, statuses, tailored to 03:08: your events specific workflows ensuring efficient session, tracking and management. 03:13: Custom statuses can include accepted with pending revisions and canceled 03:17: to create a custom status select the button. 03:20: Add status 03:22: Within the pop-up complete all required Fields status, name is the 03:26: name of the status that will be visible internally and externally decision, participants 03:30: through the portal. Every status must be assigned a category. 03:34: Once a category is selected, the new status will behave according to 03:38: the rules of that category. For example, if you're using a 03:42: native integration only sessions with a status categorized, as accepted 03:46: will sync to the third party site as only accepted sessions are included 03:51: in the integration. Select the color of the status as it will appear 03:55: within the drop-down list in the back end. Ordered determines the sequence 03:59: in which the status will appear within the status field in the back end. 04:04: These are all of your session settings. If you have any questions, feel free to contact 04:08: our support team. Thank you for choosing session board.