Skip to content
  • There are no suggestions because the search field is empty.

How to email Moderators & Chairpersons?

If you’re looking to communicate with Moderators or Chairpersons, it’s important to know that emails can be sent through both the Sessions & the Contacts modules.

Using Sessions Module

To email Moderators or Chairpersons from the Sessions Module follow the steps below:

  1. Navigate to the Sessions module:
  2. Select session & Send Email
  3. You can now select which contacts to send the email to, including moderators & chairpersons, or only to them:

Using Contacts Module

To email Moderators or Chairpersons from the Contacts Module follow the steps below:

  1. Navigate to the Contacts module & access the needed subsection:

  2. Using the checkbox to the left of the relevant contacts (Moderators or Chairpersons), select the contacts you wish to email and click the button Send > Send Emails at the top of your page.

  3. Within the pop-up, compose and send your message.

⚠️ Important Note: Emails sent from the Contacts module do not support session-specific merge tags (e.g., session title, date/time, or location).

✅ Recommended Approach

We recommend instructing Moderators and Chairpersons to log in to their portal to view their assigned sessions and relevant session details within the My Sessions widget.

Screenshot 2025-06-05 at 2.16.10 PM

If you want to include a direct link to the portal in your email, use the [PORTAL_LINK] merge tag where applicable.

Screenshot 2025-06-05 at 2.15.00 PM