If you’re looking to communicate with Moderators or Chairpersons, it’s important to know that emails sent through the Sessions module in Sessionboard can only be sent to Speakers and Session Submitters. Moderators and Chairpersons are not included in these email recipient options.
To email Moderators or Chairpersons, follow the steps below:
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Navigate to the Contacts module.
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Select the Show/Hide Fields to expose the fields Moderator & Chairperson within your table view. Once complete, select the orange button Update View to apply the changes.
✅Recommendation: Save your updated view to ensure the changes you applied continue to remain within your table view.
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Once exposed, filter your contact list by either:
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Moderator is checked
OR - Chairperson is checked
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Using the checkbox to the left of the relevant contacts (Moderators or Chairpersons), select the contacts you wish to email and click the button Send > Send Emails at the top of your page.
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Within the pop-up, compose and send your message.
⚠️ Important Note: Emails sent from the Contacts module do not support session-specific merge tags (e.g., session title, date/time, or location).
✅ Recommended Approach
We recommend instructing Moderators and Chairpersons to log in to their portal to view their assigned sessions and relevant session details within the My Sessions widget.
If you want to include a direct link to the portal in your email, use the [PORTAL_LINK] merge tag where applicable.
