How to email Moderators & Chairpersons?
If you’re looking to communicate with Moderators or Chairpersons, it’s important to know that emails can be sent through both the Sessions & the Contacts modules.
Using Sessions Module
To email Moderators or Chairpersons from the Sessions Module follow the steps below:
- Navigate to the Sessions module:

- Select session & Send Email

- You can now select which contacts to send the email to, including moderators & chairpersons, or only to them:

Using Contacts Module
To email Moderators or Chairpersons from the Contacts Module follow the steps below:
-
Navigate to the Contacts module & access the needed subsection:

-
Using the checkbox to the left of the relevant contacts (Moderators or Chairpersons), select the contacts you wish to email and click the button Send > Send Emails at the top of your page.

-
Within the pop-up, compose and send your message.
⚠️ Important Note: Emails sent from the Contacts module do not support session-specific merge tags (e.g., session title, date/time, or location).
✅ Recommended Approach
We recommend instructing Moderators and Chairpersons to log in to their portal to view their assigned sessions and relevant session details within the My Sessions widget.

If you want to include a direct link to the portal in your email, use the [PORTAL_LINK] merge tag where applicable.
