Automated/System-Generated Emails

The following are emails that are sent by Sessionboard to your event contacts or event users. Some emails can be customized as well as turned on/off.

All emails sent are sent by no-reply@sessionboard.com (unless you have a custom domain).

• New Team Member Invitation (i.e. Admins & Evaluators)
• Session Submission Form Confirmation Email
• Draft Submission Form Reminders
• Application Confirmation Email
• Weekly Email Digest
• Email Notification
• Evaluation Plan Weekly Reminders 
• Evaluation Plan Open Notification
• File Request New Message

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New Team Member Invitation

• When a new user to added to your event or organization, they are sent an email to inform them that they can now access the event or organization through Sessionboard.

• These emails can not be turned off/disabled.

  • NOTE: Imported contacts have the option to not be notified upon import.

• Customization: None

• Confirmation emails are sent to session submitters once they have completed the submission form.

  • Learn more about the difference between a session submitter vs. a speaker.

• The body of the email can be edited within the form settings.
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• Can not be turned off/disabled

Draft Submission Reminder Emails

• Send reminder emails to Session Submitters who have a draft submission
• Email Cadence: Five days and one day before the submission form closes (this email cadence can not be altered).
• Customization: None

 

Application Confirmation Email

• Confirmation emails are sent to applicants once they have completed the application form.
• The body of the email can be edited within the form settings.
  
• Can not be turned off/disabled

 

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Weekly Digest Email

• Send a weekly email summary of portal actions, upcoming tasks by the due date, as well as new comments.

  • Emails are sent every Monday at 7 AM UTC. The day of the week and time the email is sent can not be changed. 

• This can be turned on/off for each portal.

• Customization: None

Email Notifications

• Send an automated email to session speakers, exhibitors, and sponsors when a new task (i.e. task, form, or file request) is assigned to their portal.

• This can be turned on/off for each portal.

• Customization: None

 

​Evaluation Plan Weekly Reminders

• When enabled, Evaluators who are assigned a specific evaluation plan will receive an email from Sessionboard on Mondays at 7 AM UTC informing them of their plan progress, as well as the number of submissions that have not been reviewed

• These emails can be turned off/disabled.

• Customization: None
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Evaluation Plan Open Notification

• When it is time to open an evaluation plan, you can open and notify evaluators by sharing a link to log in/create an account to access their assigned Evaluation Plan.
• Customization: None 

File Request New Message

• When a contact/group sends a message through a file request task, all event admins receive an email notifying them that there is a new message that requires their attention.
• Customization: None